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Date:
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Job Profession:
Job type:
Executive Assistant
Company description
For one of our clients, a diplomatic outpost, we are looking for an Executive Assistant.
Description
Handling phone calls and emails in accordance with the objectives and priorities;
Organizing phone and video calls;
Arranging meetings in coordination with diplomats;
Maintaining good relations with our partners from embassies, governments, and other relevant institutions;
Managing the Embassy's contact database.
Drafting verbal notes and letters on behalf of the institution and managing other correspondence;
Actively monitoring letters, briefings for other colleagues;
Organizing travel arrangements, preparing necessary documents, etc;
Participating in organizing high-level visits, protocol events and other meetings and events as per needs;
Daily monitoring of news from newspapers/media and preparing summaries;
Managing the social networks, website, Facebook, X.
Requirements
5+ years of experience in administrative, secretarial, and office management roles in the governmental environment;
Advanced English, conversational or higher level of Croatian is an advantage;
Excellent communicator, with experience and the ability to effectively communicate with high-level officials;
Strong organizational skills, including the ability to identify priorities, efficiently perform tasks, and focus on identifying important details;
Ability to establish a network of contacts and effectively utilize existing contact networks in various fields of interest for the institution;
Proficient computer skills and experience in managing social networks;
Ability to monitor and analyze news from local media;
Accounting experience constitutes an advantage.
