For our client, one of the largest shipbuilding group, we are looking for an Assistant Manager in Bucharest.
Carry out secretarial, administrative and organisational tasks in line with business needs, supporting dedicated Naval Director Romania and relevant stakeholders in performing their duties efficiently and properly;
Organizing, preparing and follow up meetings, organise meeting, files and provide adequate reporting;
Preparing and managing correspondence (e.g. e-mails, letters and reports) and handle calls in line with internal regulations;
Making travel arrangements in cooperation with an (external) travel agency and in line with rules and regulations;
Operating as a first point of contact for the Naval Director Romania concerning questions of relevant stakeholders and answer and liaise with the Naval Director Romania adequately;
Managing and track in/ outgoing documents, memos and reports;
Maintaining records and ensuring the filing of relevant (confidential) information in system(s) in line with defined procedures;
Preparing, organizing, oversee and/or co-ordinate the organisation of (social) events;
Ensuring all logistical event matters, host (international) participants ;
Coordinating the course of the events with respect to cultural customs and in line with requirements of set programs;
Performing other duties as assigned.
Proficiency in English;
Proficient in MS Office;
Previous experience in PR company is an advantage.
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