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Executive Assistant
Descriere Companie
For our client, the largest American software producer in the world, we are looking for an Executive Assistant.
Descriere
Manage the schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure the smooth operation of the daily activities;
Calendar Management: Efficiently manage and coordinate the schedules, including arranging internal & customer meetings. Communication: Support preparation of communications, including emails and Teams calls. Ensure timely and professional responses;
Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes (if requested), and following up on action items;
Travel Arrangements: Plan and book travel on internal Cytric tool or with the travel agency, accommodations, and transportation for business trips;
Administrative Support: Provide general administrative support, including creation of purchase orders and expense reports submission in the MyExpense tool following trip;
Project Assistance: Assist with various projects and initiatives like customer events, ensuring deadlines are met and tasks are completed efficiently;
Compliance: Ensure that the company's policies (travel, expense, purchase order, etc) are followed.
Cerințe
At least three years of proven experience as an Executive Assistant or in a similar administrative role;
Excellent organizational and time-management skills;
Strong communication and interpersonal skills;
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint and Teams);
Ability to handle sensitive information with discretion and confidentiality;
Proactive and able to work remotely & independently with minimal supervision;
Strong attention to detail and problem-solving skills;
Flexibility to adapt to changing priorities and work under pressure;
Experience supporting senior executives;
Familiarity with the technology industry;
Knowledge of travel and event planning.
