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Executive Assistant
Descriere Companie
For our client, the largest American software producer in the world, we are looking for an Executive Assistant.
Descriere
Manage the schedules, coordinating meetings, and performing various administrative tasks to ensure the smooth operation of their daily activities;
Key Responsibilities:
Calendar Management: Efficiently manage and coordinate the schedule including arranging internal / external calls and meetings;
Travel Arrangements: Plan and book travel, accommodation and, if needed, transportation for business trips;
Meeting Coordination: Organize logistics (meeting room, catering, dinner) for in-person meetings;
Administrative Support: Provide general administrative support, including creation of purchase orders and expense reports submission in the MyExpense tool following trips;
Project Assistance: Assist with various projects and initiatives like customer events, ensuring deadlines are met and tasks are completed efficiently;
Compliance: Ensure that the company's policies (travel, expense, purchase order, etc) are followed.
Cerințe
10 years of experience as an Executive Assistant or in a similar administrative role;
Experience supporting senior executives;
Excellent organizational and time-management skills;
Proactive and able to work independently with minimal supervision;
Strong communication and interpersonal abilities;
Proficiency in Microsoft Outlook, Teams, Word and Excel;
Ability to handle sensitive information with discretion and confidentiality;
Strong attention to detail and problem-solving skills;
Flexibility to adapt to changing priorities;
Fluent in English;
Ability to quickly learn new processes and software.
