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Executive Assistant with German and English
Descriere Companie
For our client, the largest American software producer in the world, we are looking for an Executive Assistant with German and English.
Descriere
Provide full-service support for 2 - 3 Management Board Members based in Zurich, Switzerland;
Pro-active diary management of MBM’s complex calendar on an ongoing basis, ability to prioritize calendar based on business needs to ensure accurate scheduling;
Ensuring all briefing documents and supporting information for internal / external meetings are given to the MBM in a timely manner;
Participating in internal management calls and take minutes to follow-up on actions ;
Planning & Coordinate domestic and international travel plans end to end including all logistics, itineraries, and international visas;
Coordination and support for organizing internal and external events, meetings, conferences;
Provide general support to the team and organization ;
Maintaining and publishing organizational charts, contact lists, org level aliases and distribution groups;
Liaise with executive and senior administrative assistants regarding general requests;
Reconciling expense reports, ensure timely processing and approvals as appropriate;
Ownership of internal processes, including purchase ordering, tracking invoices, ordering hardware/software.
Cerințe
3+ years of senior level administrative experience in an international environment;
Self-motivated, organized and efficient, with a hands-on and can-do-attitude;
Excellent Knowledge of M365;
Proficient level resp. business fluency in German and English; (must be 100% capable and comfortable to communicate verbally in German with the leaders and also with the Swiss customers);
High level of integrity and ability to maintain confidentiality of highly sensitive material with tact and professionalism.
Key Success Criteria
Very confident with Microsoft O365 products and advantageously also with Microsoft Copilot;
Exceptional time, organization and planning skills;
Use initiative appropriate to position and demonstrates a high degree of pro-activity;
Demonstrates ownership, tracking and follow through to resolution on all queries and issues;
Appreciates working in a remote set-up.
